Vending at CMA is easy!
Everyone who attends CMA events must have a valid registration.
If you have questions about vending, contact our Vendor's Rep:
If you encounter issues or have questions during the registration process
In order to register to vend, vendors will need to pay the appropriate registration pricing. (Registration prices vary based on when you register, see the Samhain Event Page or the Beltane Event Page for more information on registration)
Additionally, all vendors must pay for their vending space (also referred to as a booth). A vendor's spot is considered to be the Vendor's Row frontage of your booth, and the area behind it.
Vending Space pricing is currently as follows, which is the Vendor's Row frontage. When registering you must select at least one:
Items + services restricted in sales OR barter:
- Fresh food + beverages. Non-refrigerated, prepackaged, and marked for individual sale items may be sold by any vendor.
** Those wishing to vend restricted items and services MUST contact the CMA Board of Directors at firstname.lastname@example.org PRIOR to festival for approval and verification of food handler's licenses, hands-on healing licenses, and/or TABC requirements and certification. This can take some time, so DO IT EARLY!**
Items + services prohibited from sale OR barter:
Arrival + Setup:
- You are allowed to bring in 2 assistants to help with setup at no charge on WEDNESDAY ONLY, but they must leave before dark.
Please be sure to arrive with enough time to set up before the gates officially open at 12pm (noon) on Thursday.
NO vehicles other than golf carts or personal mobility devices are allowed on property after dark! If you arrive after 7pm, you will be asked to park your vehicle in the lot and return after 7am to get your gear and set up your vending spot.
Packup + Closeout:
If you must leave before Sunday, please contact our Vendor's Representative (or their assistant) as soon as you know, and they will escort you and your vehicle back to vendor's row to pack out your booth. This must be done before 5pm on any day.
Wednesday Entry + Setup ONLY
Employees during Festival
*Note Vendor Employees will need to use EXEMPT Registration to bypass Wed EE fees and CS Requirements*
Employees of vendors that will be present intermittently or throughout festival will need to be CMA Members with valid registrations.
If they are already members of CMA: Please give us 2-4 days to enable their Portal account to access the EXEMPT Registration options. This will allow them to bypass Wednesday Early Entry fees and required Community Service selections. Once we have updated their account, we will send both you and them an email with instructions on how they can register.
If they are not already members of CMA: Your employees will need to sign up for a membership before we are able to make adjustments to their portal account and enable EXEMPT Registration.
Spirit Haven Ranch is a rustic setting in the middle of rural Texas, and camping amenities relatively primitive. During festival, we have portas and a basic Vendor's Shower available for use, but we do not have nor rent cabins, tents, RVs, or other sleeping structures. The water available on Spirit Haven Ranch is non-potable (not drinkable).
You are responsible for arranging for, bringing, packing up, and hauling away your own sleeping accommodations (such as a tent, or RV), as well as all your own food, water, and anything else you might need in order to be comfortable.
Please keep in mind that this is a Leave No Trace event, and you are responsible for removing and disposing of your own trash and waste from the ranch. If you run into issues, contact our Ranch Manager for assistance, as dumping or leaving litter means you can (and WILL) be assessed a fine. Repeated offenses result in a denial of service and you will not be permitted to return to Spirit Haven Ranch.