SERVING AS A CMA OFFICER
Running for office
Any current CMA member may run for any office. We strongly encourage anyone thinking about running for office to sign up as early as possible to give the membership a chance to get to know the candidates and make wise choices. To declare your intention to run for any office, please see the instructions on Running for Office.
All Directors should be able to give 20-30 hours per month to CMA and be able to travel to different cities for meetings and training. All Area Representatives should have a minimum of 10 hours per month available to work on CMA projects, be able to travel to at least four meetings, and should possess tact and tolerance.
All candidates should remember that officers' names, phone numbers and email addresses are listed in each issue of Accord, and officers' names are posted on the CMA website. Email access is essential, as email has become crucial to CMA's internal communications.
In addition, it is very important that Directors and Representatives be committed to protecting both the rights of the members and the status of the corporation.
Duties of Board Members
The Executive Director (ED) acts as a Fiduciary Officer of the corporation, presides over meetings of the Board of Directors, has general and active management of the affairs of the Corporation, sees that all orders and resolutions of the Board are carried into effect and carries out the duties customarily performed by the office of President. The Executive Director presides over the Festival Committees, and supervises Area Representatives. The Executive Director also performs other duties as assigned by the Board of Trustees.
The Assistant Executive Director (AED) serves on the Festival Committee and, in the absence of the ED, performs the ED’s duties. The AED supervises CMA Societies, serves on the Internet Committee, and is an advocate for the Membership. The AED also performs other duties as assigned by the Board of Directors or delegated by the Executive Director.
Director of Communications (DC) oversees production of the Accord, and presides over the Publications Committee and the Internet Committee. The DC shall also perform other duties as are assigned by the Board of Directors or authorized by the Executive Director.
The Director of Finance (DoF) acts as a Fiduciary Officer of the Corporation, keeps records of finances, keeps records of finances, writes checks, receives all money paid to the Corporation and deposit all funds to the corporate accounts, ensures that tax returns are filed in a timely manner, and provides the Membership with semi-annual financial reports of the Corporation. The DF performs the duties carried out by the office of treasurer and any other duties as assigned by the Board of Directors or authorized by the Executive Director.
Director of Member Services
The Director of Member Services (DMS) acts as the membership's primary point of contact with the Board of Directors. The DMS accepts requests, comments, suggestions, and complaints from CMA members, as well as inquiries from non-members who are interested in CMA membership. The DMS manages the designated campsite lease program and oversees membership and festival registration. The DMS shall also perform other duties as are assigned by the Board of Directors or authorized by the Executive Director.
Director of Property & Assets
The Director of Property & Assets (DPA) is responsible for the management of CMA's real and intellectual property. (All major decisions and planning are discussed with the entire board and board agreement is reached before major changes or acquisitions are started.) The DPA is responsible for maintaining the appropriate insurance for CMA property and events and managing all maintenance and operations of CMA real property, information systems, and intellectual assets. The Ranch Manager reports directly to the DPA. The DPA shall also perform other duties as are assigned by the Board of Directors or authorized by the Executive Director.
The Director of Records (DoR) acts as a Fiduciary Officer of the Corporation. The DR also acts as secretary of all meetings of the Members and of the Board of Directors, keeps proper minutes of such meetings, provides copies of meeting minutes to members and other Directors, causes all notices required of the Corporation to be given properly, supervises the Administrator/Registrar, manages the membership rolls in association with the Administrator, maintains Corporate archives of official documents, serves as the official keeper and issuer of proxies, and performs duties carried out by the office of secretary. The DR shall also performs other duties as assigned by the Board of Directors or authorized by the Executive Director.
The Transparency Advocate position shall meet specific minimal requirements for the position and selected by the board of directors from member suggestions. The membership shall vote to accept/deny the candidate and shall retain authority over the position. The advocate position is specifically designed to be the eyes and ears of members of the organization and report to them at each business meeting, as their representative and is a direct report to the membership at large. Should the advocate reasonably perceive and provide documented factual issues, the advocate shall report their findings to the board first for explanation or correction. Should the board refuse to cooperate with the advocate they have the right to contact membership directly with their findings. The board shall not inhibit, suppress or coerce the advocate in any manner and shall provide non monitored email address and or other communication venues if requested for the advocate.
Duties of Area Representatives
Area Representatives act as a liaison between the members in their area and the general Membership or the Board. They coordinate one aspect of each festival; report on area activities in the Accord; and make membership information available within the area.
The Lead Representative of each area is responsible for any and all communication to the Editor of the Accord, timely reports to the Board of Directors and communication between all other representatives in said area. The Lead Representative also serves on the Member Grievance Committee.